Research Administrator 3
Company: Stanford University
Location: San Rafael
Posted on: September 4, 2024
Job Description:
Stanford University is seeking a Research Administrator 3 to
manage the proposal preparation and/or post award activities for a
large volume and diverse set of complex, federal and non-federal
sponsored research projects, involving multiple sub-awards,
principal investigators, and/or cross-school initiatives.Duties
include:
Prepare complex proposals within
parameters of sponsored and non-sponsored research guidelines.
Oversee and communicate submission process, both paper and
electronic; resolve issues relating to proposal preparation and
submittal process. Develop, prepare, revise, and finalize project
budgets, and provide budget justification; obtain cost sharing
commitment and support. Serve as liaison and active partner between
principal investigators, Office of Sponsored Research, research
groups, and other departments; respond to sponsor inquiries; advise
of new regulations. Collaborate with Office of Sponsored Research
to ensure awards are set up properly and cost-sharing requirements
are fulfilled; initiate cost transfers.Review and approve
expenditures, advise on post award spending and commitment
activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create
forecasting models, scenarios, and decision aides.Manage contract
closeout process and audit inquiries; submit final reports and
certificates. Interpret complex university and government policies
(FAR, Cost Accounting Standards, Office of Management and Budget
circulars, sponsored guidelines, etc.) for project and university
personnel and help guide other staff in interpreting complex
policies.Identify and implement process improvements. Participate
in and lead cross campus projects. Train and advise on issues
requiring specific technical expertise.Oversee and review work of
other staff. May supervise, train and mentor other staff.Serve as a
resource on subject area to principal investigator staff.
* - Other duties may also be assigned EDUCATION & EXPERIENCE
(REQUIRED):Bachelor's degree and five years of job related
experience, or combination of education and experience.KNOWLEDGE,
SKILLS AND ABILITIES (REQUIRED):
Expert knowledge and fluency of
governmental regulations (e.g. FAR, A-21, A-110, A-133,
CAS).Knowledge and ability to understand, interpret, and
communicate university policies and procedures.Excellent oral,
written, and communication skills.Excellent analytical skills;
demonstrated proficiency in Excel and web-based tools. Strong
accounting skills; knowledge of accounting principles.Knowledge of
procurement needs, including sole-sourcing, cost analyses, vendor
requirements, and small business reporting. Strong knowledge of
property management requirements related to Stanford or
non-Stanford title of equipment and fabrications. Expert in project
management, including managing international collaborations and
complex multi-sub award contracts. Knowledge of personnel
management, including proposing effort for and training and hiring
of students, post-doctorals, academic appointments, regular staff,
bargaining unit staff, and consultants, along with the
circumstances appropriate for each type of position.Extreme
attention to detail.Ability to review a proposal or manage a
project with understanding of the overall scope and goal of each
sponsored project. Excellent time management and organizational
skills.CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be
completed to remain in this position. Certified Accountant or
Auditor, MBA, project management certification, or similar
credential desired. PHYSICAL REQUIREMENTS*:
Frequently sit, grasp lightly, use
fine manipulation and perform desk-based computer tasks, lift,
carry, push and pull objects weighing up to ten pounds.Occasionally
stand, walk, grasp forcefully, use a telephone, write by hand and
sort and file paperwork or parts.Rarely lift, carry, push and pull
objects weighing 11-20 pounds. * - Consistent with its obligations
under the law, the University will provide reasonable accommodation
to any employee with a disability who requires accommodation to
perform the essential functions of his or her job.WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $95,000 to $126,000 per
annum.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at . For all
other inquiries, please submit a .Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.Consistent with its obligations
under the law, the University will provide reasonable accommodation
to any employee with a disability who requires accommodation to
perform the essential functions of the job.
Keywords: Stanford University, San Rafael , Research Administrator 3, Accounting, Auditing , San Rafael, California
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