Executive Personal Assistant at Top-Tier Investor-Backed Venture Fund

Company: Bloom Talent
Location: Palo Alto
Posted on: May 27, 2025

Job Description:

Founder and Managing Partner of a venture fund backed by tier 1 investors is looking for an Executive Personal Assistant to holistically support him. This is an exciting opportunity to be an Exec's right hand and have a front seat to the inner workings of a unique VC that takes an operational role in their investments. In this role, you'll monitor the Executive's inbox to flag and act on threads related to documents and paperwork, manage travel arrangements, and keep him accountable to critical deadlines. You'll also provide personal support, including doctor appointments, gifting, household/office logistics, and coordinating events like private dinners. Someone proactive and scrappy, thrives on operational excellence, is comfortable with direct communication, and has no problem with personal support. This is a hybrid role, 2 days/week based in Palo Alto out of the Founder's home with an office setup. 140-160K+ DOE + benefits to come (you will sort this out), flexible PTO, and opportunity for discretionary bonus.Responsibilities:

• Monitor the Founder's inbox, flag key threads, draft emails, and ensure important communications are addressed.
• Keep financial records organized, track audits and tax deadlines, and coordinate with accountants, legal teams, and financial advisors.
• Plan and manage logistics for private dinners, networking events, and gatherings, ensuring smooth execution, guest arrangements, and vendor coordination.
• Act as a client-facing presence, facilitate connections with industry leaders, schedule meetings, and assist with outreach and networking efforts.
• Conduct research, provide meeting briefings, and support proactive outreach initiatives.
• Manage orders, coordinate deliveries of supplies and artwork, and oversee office maintenance.
• Handle creative personal projects, sourcing designers, and ensuring execution.
• Assist with personal tasks such as doctor's appointments, car registration and maintenance, health insurance, major purchases, gifting, etc.
• Support the Founder in optimizing daily efficiency and maintaining a high-performance lifestyle.Qualifications:
  • Experience supporting a founder, executive, or high-growth leader preferred; startup or fast-paced environment experience is a plus.
  • Strong ability to manage multiple tasks, balance high-level planning with detail-driven execution, and execute with precision.
  • Trustworthy with confidential information and aligned with a high-integrity culture.
  • A self-starter who anticipates needs, takes initiative, and solves problems independently.
  • Skilled in gathering, synthesizing, and presenting information concisely, with experience in preparing reports and insights for decision-making.
  • Personable, professional, and adept at engaging with high-level individuals while navigating diverse environments.
  • Adaptable to a dynamic, informal work style and comfortable working with a direct, results-driven executive.
  • Able to shift responsibilities as needed, handle a wide range of tasks, and work in a hybrid setup (two in-office days per week).*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
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Keywords: Bloom Talent, San Rafael , Executive Personal Assistant at Top-Tier Investor-Backed Venture Fund, Accounting, Auditing , Palo Alto, California