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Office Services Assistant

Company: Hanson Bridgett LLP
Location: San Rafael
Posted on: January 15, 2022

Job Description:

We are seeking an Office Services Assistant for our San Rafael office. The Office Services Assistant provides office support functions such as reception, shipping and receiving, hospitality, cleaning and arranging conference rooms and individual work spaces, copying and scanning of documents, as well as ordering and restocking office supplies. This is a full time/non-exempt position. This position will report to the Director of Office Operations and requires reliable attendance, a professional appearance, and the occasional schedule adjustments in order to accommodate events, including overtime. An essential function of this role is in-office attendance each day.

Responsibilities and Duties

- Stock copy center supplies, mailroom supplies, office supplies, and satellite print rooms and notify supervisor when inventory levels need replenishment.
- Daily and accurate collection, sorting and distribution of incoming U.S. mail, inter-office and intra-office mail, electronic faxes and overnight couriered packages (FedEx, UPS, GSO, etc.)
- Greet visitors, answer telephones and provide information relative to department procedures and services.
- Assist with conference room set-up and clean-up for internal events.
- Work cooperatively with other Office Services Department staff and provide back-up assistance to others as needed.
- Assist other departments with special projects, such as large mailings and document preparation.
- Other duties as assigned.

Required Skills, Abilities and Qualifications

- A high school diploma and one year experience working in an office environment (preferably in a law firm setting) is required.
- Strong customer service and effective communication skills, initiative and attention to accuracy and detail.
- Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat, and ability to efficiently answer and transfer incoming calls.
- Ability to work both independently and collaboratively, as part of a team.
- Ability to work under pressure in a fast-paced environment and respond quickly while remaining calm and polite.
- Ability to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds.

Salary

Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting@hansonbridgett.com.

Non-Discrimination Policy

Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of their ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran's status, mental or physical disability, or pregnancy.

Keywords: Hanson Bridgett LLP, San Rafael , Office Services Assistant, Administration, Clerical , San Rafael, California

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