Office Administrator San Jose, CA

Company: Side Hamburg
Location: San Jose
Posted on: May 20, 2025

Job Description:

Think Academy US (www.TheThinkAcademy.com), a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 extra-curricular learning services through science and technology. At Think Academy, we aim to foster local children's ability to think critically, strengthen their logic skills, and help them fulfill their goals through innovative teaching techniques. We believe Love and Technology can make education better. Each week, more than 6 million students are enrolled in TAL's online and offline education platform.Your Role:Think Academy U.S. is seeking an organized Office Administrator with excellent communication skills, strong organizational abilities, and proficiency in office software. The Office Administrator will be responsible for a variety of administrative tasks, including but not limited to general office administration, academic operation, document handling, shipping coordination, vendor and facilities management, IT and equipment maintenance, procurement, and financial assistance. The ideal candidate will be a dynamic, personable, energetic individual who is highly detail-oriented, self-motivated, and quick to learn. This person should also be able to establish efficient cross-departmental collaboration with other departments and leaders.As an Office Administrator, your responsibilities include:

• Maintaining a clean and organized office environment by regularly inspecting facilities and equipment for cleanliness and functionality, promptly addressing any maintenance needs.
• Managing learning center MIS system and providing overall academic support.
• Collaborating with the team to do printing, mailing, shipping, and logistics.
• Promptly addressing inquiries via phone calls or email from our customers, providing information about logistics for learning materials and resolving any issues they may encounter.
• Maintaining strong relationships with other departments by providing excellent administrative service and support, responding swiftly and professionally to any queries or concerns they may have.
• Maintaining inventory records, ordering supplies, and managing procurement for office and academic operations.
• Continuous communication and relationship management with new and ongoing vendors.
• IT equipment management and maintenance, including shipping, retrieval, inventorying stock, and registering employee usage.
• Managing the financial system and providing comprehensive expense and financial analysis.
• Assisting with various academic administration projects and performing additional duties as needed.Work Hours:
  • 10:00am - 7:00pm
    • 12:00pm - 1:00pm Lunch BreakWhat We're Looking For:
      • Bachelor's degree in related majors.
      • 0-2 years of industry experience in administration, office management, school & academic management, or customer service is highly preferred.
      • Working knowledge of Microsoft Office Suite (e.g., Excel, Email, PowerPoint, Word, etc.).
      • Highly customer-oriented, organized, and detail-oriented; ability to deal with multiple deadlines and stakeholders.
      • Supreme project management ability demonstrated by experiences with end-to-end process or project ownership.
      • Great communication and interpersonal skills with both inside and outside stakeholders and customers; strong relationship-building skills.
      • You LOVE working in teams. You have experience leading and working on cross-functional teams, including evidence of: Comfort with complexity and ambiguity; Curiosity and open-mindedness; Informal leadership/persuasion; Perseverance.
      • Able to independently drive a personal vehicle to vendor's warehouse, post office, bank, or other business-related locations (not mandatory). Having your own transportation will be considered an asset!
      • Fluency in both English and Mandarin is preferred.
      • Professional Growth: Sharpen your communication, strategic thinking, and problem-solving skills through hands-on, real-world experience.
      • 401k and Health, Vision, and Dental Insurance (depending on eligibility).
      • Pay: $22-$25/hr.Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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Keywords: Side Hamburg, San Rafael , Office Administrator San Jose, CA, Administration, Clerical , San Jose, California