Administrative Asst/Exec. Asst 2

Company: Robert Half
Location: Woodbridge
Posted on: February 18, 2026

Job Description:

Job Description Job Description Position Summary: The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record?keeping. Key Responsibilities Tenant & Customer Support Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures. Track, log, and follow up on maintenance and repair requests to ensure timely completion. Assist with tenant onboarding, move-ins/move-outs, and communication of building policies. Administrative & Operational Support Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation. Prepare correspondence, memos, notices, and property communication for management and tenants. Assist in scheduling inspections, site visits, and preventive maintenance services. Financial & Lease Administration Process invoices, track expenses, and assist with monthly financial reporting. Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases. Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities). Vendor & Facilities Coordination Liaise with contractors and vendors for property services, repairs, and scheduled maintenance. Verify completion of work orders and maintain accurate records of service logs. Ensure compliance with building safety, security, and regulatory standards. e Qualifications 2–4 years of administrative or property management experience preferred. Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred. Strong proficiency in Microsoft Office (Excel, Outlook, Word). Excellent communication, organizational, and multitasking abilities. Ability to interact professionally with tenants, vendors, and internal teams. • Strong verbal and written communication skills to effectively interact with team members and external contacts. • Proven ability to multitask and prioritize tasks in a fast-paced environment. • Demonstrated customer service and interpersonal skills to build positive working relationships. • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. • Experience in maintaining organized records and handling confidential information responsibly. • High attention to detail and accuracy in preparing documents and managing office systems. • Ability to work independently while managing time efficiently. • Minimum of a high school diploma and 2-5 years of relevant administrative experience.

Keywords: Robert Half, San Rafael , Administrative Asst/Exec. Asst 2, Administration, Clerical , Woodbridge, California