SanRafaelRecruiter Since 2001
the smart solution for San Rafael jobs

Legal Assistant/Secretary

Company: Parton & Sell, PC
Location: San Rafael
Posted on: October 9, 2019

Job Description:

We are a small law office located in San Rafael (two blocks from the train station) with 3-4 attorneys and 1-2 paralegals. We are looking for an experienced legal assistant/secretary to help our office by providing secretarial and administrative support. We require a candidate who has knowledge of and experience with legal forms and procedures, as well as preparing, filing and serving legal documents, notices, and proofs of service. Our practice is primarily in State Courts, but some Federal Court litigation occurs as well. The position will require interaction with clients, insurance companies, vendors, opposing counsel and court administrative staff. The position will require scheduling depositions and other events, and maintaining attorney and the office's calendar. The position will also involve managing firm supplies and vendor orders, and maintaining the physical and digital files associated with our litigation practice (with the assistance of a file clerk).
We are looking for a candidate who can serve as trusted member of the firm, ensure precision in work and respect strict confidentiality requirements. The position also requires consistent and reliable attendance in the office in accordance with work schedule. A more detailed job description is below.
Essential Functions and Key Responsibilities:---Demonstrate ethical conduct and ensure client confidentiality---Consistent and reliable attendance in the office in accordance with work schedule---Support attorneys in the production of legal documents by typing work as directed and formatted as required by local rules, client/carrier requirements and/or attorney instructions---Prepare legal documents, notices, and proofs of service---Schedule depositions, site inspections, hearings, meetings, and appointments for attorneys and other legal staff---Maintain calendars and schedules for attorneys, including complete, accurate and up-to-date information (e.g., street address, department number, judge's name, court reporter information, etc.)---Confirm all appearances (including court, depositions, mediations, etc.) one day in advance---File and serve documents with the court ahead of deadlines and in accordance with local rules---Maintain and update promptly case and client related documents such as proofs of service, client information, etc.---Maintain organized digital and paper files, including copies of all documents and correspondence---Transmit legal correspondence to clients, witnesses and court officials by electronic filing, mail, email, fax or messenger---Process third party and vendor invoices in accordance with client/carrier requirements regarding reporting, general correspondence; and work with bookkeeper to ensure payment of invoices.---Communicate clearly with opposing counsel and other parties, clients, judicial administrative staff and vendors---Handle incoming and outgoing mail---Support attorneys in the maintenance of files by effective file management.---Ensure that all internal methods, systems, policies and procedures are adhered to (e.g., digital file-naming and organization)---Monitor and order office supplies as necessary and authorized---Monitor office general voicemail & eFax, notify appropriate counsel of receipt of messages and facsimiles, and save as appropriate---Manage own work allocation, productivity and quality of work with minimum supervision.---File out accurately timesheet recording work and meal break hours---Perform other administrative and secretarial duties as they arise
Qualifications, Education, Experience and Skills:---Proven experience as legal secretary in a civil litigation law firm---Knowledge of legal terminology, legal documents and forms, applicable local and civil practice rules and requirements (both California and federal)---Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, etc.)---Proficiency in English---Outstanding time-management and organizational skills---Ability to multitask and being comfortable dealing with a diverse pool of people---Able to effectively prioritize and meet deadlines---Know when to seek guidance or further input from others before taking action.---Able to organize own work with minimum supervision.---Excellent written and oral communication skills---Courteous and professional demeanor---Strong sense of discretion---Attention to detail

Keywords: Parton & Sell, PC, San Rafael , Legal Assistant/Secretary, Administration, Clerical , San Rafael, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Senior Administrative Assistant
Description: The Senior Administrative Assistant provides administrative and clerical support for conference center staff. br Position Accountabilities:-- Answers the telephone promptly and courteously, provides (more...)
Company: The California Endowment
Location: Oakland
Posted on: 10/22/2019

Virtual Receptionist
Description: You 039 ll be answering incoming calls from busy women who need to set up appointments for services at the nation 039 s premier chain of blow dry bars. The client is looking for energetic,
Company: Mommy Jobs Online
Location: Yuba City
Posted on: 10/21/2019

Office Based Project Land Surveyor - Roseville CA
Description: Our Roseville, CA office is actively seeking an Office Based Project Land Surveyor Office Based Project Land Surveyor Civil Land Development Land Surveying Consulting Firm Opportunity: Office Based Project (more...)
Company: TJG Civil Engineers and Land Planners
Location: Citrus Heights
Posted on: 10/21/2019


Virtual Receptionist
Description: Virtual Receptionist You 039 ll be answering incoming calls from busy women who need to set up appointments for services at the nation 039 s premier chain of blow dry bars. The client is
Company: MJOL Staffing
Location: Sacramento
Posted on: 10/21/2019

At Home Data Entry
Description: We perform forensic quality laboratory analysis for drugs and alcohol to prevent substance abuse in the workplace. In addition to our analysis being accurate, rapid, and legally defensible,
Company: Mommy Jobs Online
Location: Clarksburg
Posted on: 10/21/2019

At Home Data Entry
Description: We perform forensic quality laboratory analysis for drugs and alcohol to prevent substance abuse in the workplace. In addition to our analysis being accurate, rapid, and legally defensible,
Company: Mommy Jobs Online
Location: Lotus
Posted on: 10/21/2019

Work From Home/Data Entry Specialist
Description: Data Entry Specialist Are you in search of a legitimate work-at-home career Look no further than Mommy Jobs Online Great opportunity to work remotely as a Data Entry Specialist either part-time or full-time (more...)
Company: Mommy Jobs Online
Location: Sacramento
Posted on: 10/21/2019

Virtual Office Assistant
Description: We at Transtech are looking for an organized and professional Virtual Assistant to join our team. Working
Company: TransTech
Location: Mill Valley
Posted on: 10/22/2019

Administrative Services Officer
Description: Essential Functions:--Recommend and assist in the implementation of goals and objectives establish administrative and fiscal procedures implement policies and procedures.--Plan, prioritize, assign, (more...)
Company: City of Modesto
Location: Modesto
Posted on: 10/22/2019

Office Manager
Description: Description:Santa Cruz SymphonyJob description - Office ManagerClassification:--exempt, full-time, includes some weekends and evenings for concerts and eventsReports to:--Executive DirectorPosition summary:--The (more...)
Company: Santa Cruz Symphony
Location: Santa Cruz
Posted on: 10/22/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Rafael RSS job feeds