SanRafaelRecruiter Since 2001
the smart solution for San Rafael jobs

Senior Administrative Assistant

Company: The California Endowment
Location: Oakland
Posted on: October 22, 2019

Job Description:

The Senior Administrative Assistant provides administrative and clerical support for conference center staff.
Position Accountabilities:-- Answers the telephone promptly and courteously, provides assistance or accurately records messages and delivers to the appropriate party in a timely manner.-- Reads and routes incoming mail and prepares outgoing correspondence and packages.-- Manages the flow of information into and out of the office and ensures appropriate documentation is maintained at all times.-- Maintains calendars and synchronizes with master department calendar as needed; makes necessary arrangements for appointments, meetings, seminars, conferences or travel in a timely manner.-- Routinely schedules appointments and other events, notifying all participants in a timely manner.-- Makes travel arrangements and prepares and processes expense reports.-- Provides logistical support to meetings and other events to ensure successful outcomes; locates meeting sites and arranges catering, audiovisual and other room/meeting requirements, may provide other meeting support such as agenda and materials preparation, attend meeting and record and distribute minutes or other meeting documentation.-- Accurately enters and updates data and maintains the integrity of relevant databases.-- Edits and types a variety of correspondence, memos and checks requisitions and effectively composes other routine correspondence.-- Compiles and completes reports with charts, graphs, tables and presentations for review and approval.-- Monitors supply levels and maintains adequate inventory to ensure maximum productivity. -- Creates and maintains functional filing systems (electronic and hard copy).-- Assists in managing check-in and directional needs for all conferences at the Center.-- Assists in giving tours of the Facility-- Works with Events Coordinators on event set up and break down. -- Works closely with the Events Coordinator to ensure that the business center is maintained and staffed at all times. -- Processes requests for conference space and maintains reservation log-- Manages all check requests for conference center.-- Assists and supports special projects as assigned.-- Exercises The Endowment's values of diversity, equity, and inclusion in all contact with staff and clients. Qualifications:-- Proficiency in Microsoft Office and experience in electronic scheduling, travel arrangements and reimbursement processes. -- Strong interpersonal and communication skills.-- Excellent organizational skills and the ability to work independently.
Minimum Education:--- Bachelor's Degree preferred but not required.
Minimum Experience: --- 5 - 7 years administrative support experience in a multi-task, deadline oriented environment; preferably in grant making, nonprofit, or related institution.
About The California EndowmentThe California Endowment, a private, statewide health foundation, was established in 1996 to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians. Headquartered in downtown Los Angeles, The Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with program staff working throughout the state. The Endowment challenges the conventional wisdom that medical settings and individual choices are solely responsible for people's health. The Endowment believes that health happens in neighborhoods, schools, and with prevention. For more information, visit The Endowment's Web site at
APPLICATION PROCESS

  • When submitting your resume please reference "Sr. Administrative Assistant in the subject line.

Keywords: The California Endowment, San Rafael , Senior Administrative Assistant, Administration, Clerical , Oakland, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Receptionist
Description: 325034BRTitle:ReceptionistJob Description:Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can work (more...)
Company: H&R Block
Location: Suisun City
Posted on: 11/15/2019

Administrative Project Officer
Description: FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, (more...)
Company: fhi360
Location: Sacramento
Posted on: 11/15/2019

Data Admin Sr Advisor
Description: Data Admin Sr Advisor Splunk -NGS-P3934Location: United StatesRequisition : PS3934Post Date: Feb 25, 2019Your Talent. Our Vision. At National Government Services NGS , an independent subsidiary of (more...)
Company: Anthem
Location: Sacramento
Posted on: 11/15/2019


Receptionist
Description: 324729BRTitle:ReceptionistJob Description:Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can work (more...)
Company: H&R Block
Location: Roseville
Posted on: 11/15/2019

Receptionist
Description: 325267BRTitle:ReceptionistJob Description:Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can work (more...)
Company: H&R Block
Location: Placerville
Posted on: 11/15/2019

Clinical Receptionist, (PSR) - Imaging (On Call)
Description: Position Overview:POSITION SUMMARYAccepts patient referrals schedules appointments and maintains data in a computerized scheduling program pre-registers the patient and creates accounts for clinical (more...)
Company: Sutter Health
Location: Yuba City
Posted on: 11/15/2019

Data Entry Specialist
Description: PURPOSE OF POSITION: The Data Entry Specialist will use a PC workstation to accurately enter
Company: Fortuna Business Management Consulting
Location: Sacramento
Posted on: 11/15/2019

Administrative Officer
Description: Administrative OfficerDepartment of Veterans AffairsVeterans Benefits AdministrationVA Regional Office, OaklandOverview ul li Open closing dates11/06/2019 to 11/13/2019This job will close (more...)
Company: Veterans Benefits Administration
Location: Sacramento
Posted on: 11/15/2019

Receptionist
Description: 326779BRTitle:ReceptionistJob Description:Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can work (more...)
Company: H&R Block
Location: Carmichael
Posted on: 11/15/2019

Administrative Assistant
Description: Description br ul li Perform a variety of administrative/clerical functions in working with an executive or supporting a department.
Company: Southern Glazers Wine & Spirits
Location: Sacramento
Posted on: 11/15/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Rafael RSS job feeds