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Payroll Manager

Company: Wollborg Michelson Recruiting
Location: San Rafael
Posted on: January 14, 2020

Job Description:

Under general direction of the Director of Accounting, the Payroll Manager leads the Payroll Department & represents the company's interests in all payroll, benefit & pension matters. The Payroll Manager plans, develops, interprets, and implements all activities of the Payroll Department through subordinate staff in a highly demanding and fast-paced environment. -- DUTIES: -- This position oversees the in-house compensation processing associated with a multi-location agency, covering 64 bi-weekly and monthly payroll-reporting periods. --(800+ employees) -- Oversees maintenance of an accurate, efficient Human Resources Information System (HRIS - Payroll System) in coordination with the Human Resources and Finance Departments. This includes the production of the payroll processing and meets critical deadlines involving employee compensation and related taxes and benefits payments and related reports. Ensures compliance with federal and state taxing authority requirements through continuous education of existing and new legislation; enforcing adherence to requirements; advising management on needed actions; analyzing impact on payroll system. Interpret, explain and apply a variety of laws and regulations governing payroll administration. This includes researching and interpreting pertinent labor contract and administrative code provisions, annual salary and salary standardization directives, departmental rules and other documents governing employee's pay and benefit rights; provide written and oral explanations to management, union officials and employees. Manages and leads staff in the effective execution of payroll programs and procedures Collaborates, consults and advises company management, supervisors and employees on the interpretation and application of Payroll guidelines/policies, Federal and State regulations and Memorandum of Understanding (MOU) standards and procedures. Ensure compliance with federal and state laws related to payroll reporting, bargaining unit contracts, procedure manuals and any related government documents. As such, is responsible for any related reporting, including but not limited to, federal and state (quarterly and annual), tax deposits, involuntary deductions (levies), union benefit trusts, Bureau of Labor Statistics, National Transit Database and CalPERS. Communicates organization-wide payroll policies and processes regarding earnings, deductions, timekeeping as well as government compliance reporting. Develops written procedures to document processes & rationale behind decision-making. Motivates and develops the team. This involves recruiting, training, motivating and evaluating performance of payroll staff members. Establishes and documents performance standards. Assesses staffing resource requirements to ensure that the Payroll staffing meets the needs of the company. Maintains excellent working relationships with business partners and develops relationships with company stakeholders that inspire confidence and cooperation. Directs departmental audits to ensure the accuracy of reporting and compliance with company policy and procedure. Provides support to third party auditors and/or external auditors in the performance of their work by answering questions involving company policy and procedures and producing schedules/documentation that will assist the auditors in the timely completion of their work. Proven project management skills and successful influencing skills with peers and senior management. Serves as an "agent of change" in support of new efforts, models teamwork, and relationship building in all interactions. Ensures that employees under their supervision follow established safe work practices and obey all safety rules. Requires regular and reliable attendance and high-level job performance, especially heightened responsiveness to all issues due to the time-sensitivity of payroll challenges. May represent the company's interests at local meetings, including arbitration hearings. Other duties as assigned. -- REQUIREMENTS: -- College degree in Business Administration, Finance, Accounting, etc. Pertinent work experience in lieu of a college degree. A minimum of 7 years of in-house payroll processing and reporting requirements for federal, state and public agency pension authorities in organizations of 700+ employees. A minimum 3 years of recent related supervisory and/or managerial level payroll systems knowledge. Experience with public sector payroll accounting, particularly with a transportation background, is highly desirable. Must possess and maintain a current, valid California driver's license and satisfactory driving record CPP (Certified Payroll Professional) certification highly desirable; FPC (Fundamental Payroll Certification) strongly preferred. -- KNOWLEDGE/SKILLS: Knowledge of, or ability to learn, the principles and techniques of public sector Payroll Administration. Knowledge of Federal, State, local laws, deferred compensation plans and collective bargaining units. Knowledge of laws, rules and regulations (internal & external) governing the preparation and processing of voluntary pre- and post-tax deductions, and involuntary deductions, calculation of employee taxes, tax reporting, record retention and payroll accounting. Recommend improved payroll processing and reporting methods and procedures. Maintain control of payroll system; conduct regular system and process audits to ensure data integrity and compliance. Experience with modern management and administrative principles and practices including supervision, strategic planning, goal setting, budgeting, and information technology systems planning and implementation. Develop and maintain effective, productive, cooperative working relationships with employees, supervisory personnel, management, representatives from other agencies, the public and others contacted during the course of work. Be a decision maker unafraid to take charge and manage the department effectively and efficiently. Strategic, innovative thinker who is results-oriented and flexible. Exceptional skill in coaching, conflict resolution, and performance management. Proactive, problem solver who is able to develop creative solutions and has a strong commitment to customer service. Skill in writing business correspondence, reports, policies, and recommendations. Must demonstrate exceptional attention to detail and accuracy. Skill in applying principles and techniques related to interpersonal and intercultural group dynamics. Ability to work independently and effectively under pressure to meet deadlines. Formulate and express ideas professionally, clearly, and concisely, both orally and in writing. Understand, interpret, and apply complex rules, regulations, and legal provisions governing compensation and benefits. Identify and research issues and develop sound strategies and options for implementing solutions; ability to follow through and implement new programs. -- Wollborg Michelson is an Equal Opportunity Employer

Keywords: Wollborg Michelson Recruiting, San Rafael , Payroll Manager, Executive , San Rafael, California

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