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Director of Finance and Operations

Company: San Rafael Chamber of Commerce.
Location: San Rafael
Posted on: February 17, 2021

Job Description:

St. Vincent de Paul Society of Marin County is an independent, nonprofit organization with a goal to provide compassionate care and critical services to residents of Marin County who are struggling to make ends meet,, but not receiving the help they need.What you will bring to St. Vincent de Paul Society of MarinThe Director of Finance and Operations is a key member of the executive management team and will be responsible for providing leadership and hands-on guidance across all operational areas including Finance, Human Resources, Facilities, Property and Insurance. The Director of Finance and Operations also provides direct oversight of administrative services to ensure day-to-day office needs are met.
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A successful leader will seamlessly balance these responsibilities, as well as adeptly move from strategic thinking to practical application, while "rolling up their sleeves" to get things done.What you will do:--
Finance and Budget Management
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Responsible for budget and forecasts, cash management, banking, cash flow, payroll, financial policies and reporting.
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  • Oversees contract controller ensuring proper processing of accounts payable, accounts receivables, managing the audit process, PPP loan, grant billing, preparing cash flow analysis, completing roll-up of budgets and forecasts, monthly financial preparation and managing the contract bookkeeper who ensures invoices are prepared, bills are paid in a timely fashion, bank deposits including donations are correctly processed and credit cards are reconciled
  • Responsible for on-going review of accounts, transferring funds as necessary per FDIC guidelines, working capital and cash flow
  • Yearly preparation of the St Vincent de Paul Council and LLC budgets and forecasting of the same--each February and July--
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    Administration:
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    Responsible for the management and maintenance of all office systems and facilities at two locations and oversight of facility vendors and contracts, insurance, technology and systems.
    • Oversee the office manager and associated responsibilities.
      • Manage organizational insurance policies and ensure organization is adequately covered including D&O, business licenses and permits, and management of a 5-vehicle fleet with proper registration, repair, servicing and records
      • Maintain all office systems including primary interface with IT vendor and alarm company
        • Develop and oversee risk assessment, emergency planning, and security (including cyber-security) policies and procedures including annual inspections--
          Leading Operations and Human Capital
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          Working with the guidance and expertise of the Human Resources contractor, oversee the human capital employment operations which includes hiring, onboarding, payroll, benefits, retirement, HRIS administration, workers compensation and safety.
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          • Facilitates the development of creative solutions to overcome obstacles and ensures implementation to continually improve results.
          • Ensures employees are treated fairly and equitably, overseeing schedules, providing training and the managing the health and safety of the team
            • Remains visible and interfaces with staff on a regular basis to obtain feedback on service levels, solutions and overall satisfaction.
            • Cultivates an atmosphere of curiosity, innovation and continual improvement--
              Property--Oversight
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              Responsible for managing all financial and recordkeeping requirements for five master lease units and four St. Vincent de Paul owned houses.
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              • Interface with Property Administrator to ensure all houses are functioning properly and issues addressed
              • Collect, document and process monthly rent--from tenants of five master leased units, register voucher payments and track and document all rent changes from the local housing authority
              • Maintain all utility and tenant records; provide tenant reference letters upon request.What we offer:--
                • We have an exciting and clear vision for growth, driven by strong culture of collaboration with other exceptional professionals
                • We offer a generous benefits package including 403B, healthcare/dental, an Employee Assistance Program and on-going training.Required Skills and Experience--
                  To be successful in this role, these levels of experience and skills are required:
                  • Minimum of a BA, ideally with an MBA/CPA, related degree or equivalent experience
                  • Minimum of five years of financial and operations management experience; non-profit experience a plus
                  • Prior experience working with community groups, volunteers and other nonprofit programs and organizations
                  • Ability to translate financial concepts to - and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
                  • At least 7-10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
                  • 5+years of operational experience in a busy work environment
                  • Ability to work non-traditional hours (evenings, weekends and holidays) as needed
                  • A track record in grants management is a plus
                  • Strong computer skills with MS Office, QuickBooks, Paylocity, NovaTime, Verified Volunteers
                  • Familiarity working with homeless, low-income, and mentally disabled persons a plus

Keywords: San Rafael Chamber of Commerce., San Rafael , Director of Finance and Operations, Executive , San Rafael, California

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