Director Of Finance And Operations
Company: St. Vincent de Paul Society, District Council of M
Location: San Rafael
Posted on: February 19, 2021
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Job Description:
St. Vincent de Paul Society of Marin County is an independent,
nonprofit organization with a goal to provide compassionate care
and critical services to residents of Marin County who are
struggling to make ends meet,, but not receiving the help they
need.What you will bring to St. Vincent de Paul Society of MarinThe
Director of Finance and Operations is a key member of the executive
management team and will be responsible for providing leadership
and hands-on guidance across all operational areas including
Finance, Human Resources, Facilities, Property and Insurance. The
Director of Finance and Operations also provides direct oversight
of administrative services to ensure day-to-day office needs are
met.A successful leader will seamlessly balance these
responsibilities, as well as adeptly move from strategic thinking
to practical application, while "rolling up their sleeves" to get
things done. What you will do:Finance and Budget
ManagementResponsible for budget and forecasts, cash management,
banking, cash flow, payroll, financial policies and reporting.*
Oversees contract controller ensuring proper processing of accounts
payable, accounts receivables, managing the audit process, PPP
loan, grant billing, preparing cash flow analysis, completing
roll-up of budgets and forecasts, monthly financial preparation and
managing the contract bookkeeper who ensures invoices are prepared,
bills are paid in a timely fashion, bank deposits including
donations are correctly processed and credit cards are reconciled*
Responsible for on-going review of accounts, transferring funds as
necessary per FDIC guidelines, working capital and cash flow*
Yearly preparation of the St Vincent de Paul Council and LLC
budgets and forecasting of the same--each February and
JulyAdministration:Responsible for the management and maintenance
of all office systems and facilities at two locations and oversight
of facility vendors and contracts, insurance, technology and
systems.* Oversee the office manager and associated
responsibilities.* Manage organizational insurance policies and
ensure organization is adequately covered including D&O,
business licenses and permits, and management of a 5-vehicle fleet
with proper registration, repair, servicing and records* Maintain
all office systems including primary interface with IT vendor and
alarm company* Develop and oversee risk assessment, emergency
planning, and security (including cyber-security) policies and
procedures including annual inspectionsLeading Operations and Human
Capital Working with the guidance and expertise of the Human
Resources contractor, oversee the human capital employment
operations which includes hiring, onboarding, payroll, benefits,
retirement, HRIS administration, workers compensation and safety.*
Facilitates the development of creative solutions to overcome
obstacles and ensures implementation to continually improve
results.* Ensures employees are treated fairly and equitably,
overseeing schedules, providing training and the managing the
health and safety of the team * Remains visible and interfaces with
staff on a regular basis to obtain feedback on service levels,
solutions and overall satisfaction.* Cultivates an atmosphere of
curiosity, innovation and continual
improvementProperty--OversightResponsible for managing all
financial and recordkeeping requirements for five master lease
units and four St. Vincent de Paul owned houses.* Interface with
Property Administrator to ensure all houses are functioning
properly and issues addressed* Collect, document and process
monthly rent--from tenants of five master leased units, register
voucher payments and track and document all rent changes from the
local housing authority* Maintain all utility and tenant records;
provide tenant reference letters upon request.What we offer:* We
have an exciting and clear vision for growth, driven by strong
culture of collaboration with other exceptional professionals* We
offer a generous benefits package including 403B,
healthcare/dental, an employee assistance program and on-going
training.Required Skills and ExperienceTo be successful in this
role, these levels of experience and skills are required:* Minimum
of a BA, ideally with an MBA/CPA, related degree or equivalent
experience* Minimum of five years of financial and operations
management experience; non-profit experience a plus* Prior
experience working with community groups, volunteers and other
nonprofit programs and organizations* Ability to translate
financial concepts to - and to effectively collaborate with --
programmatic and fundraising colleagues who do not necessarily have
finance backgrounds* At least 7-10 years of overall professional
experience; ideally six-plus years of broad financial and
operations management experience * 5+years of operational
experience in a busy work environment* Ability to work
non-traditional hours (evenings, weekends and holidays) as needed*
A track record in grants management is a plus* Strong computer
skills with MS Office, QuickBooks, Paylocity, NovaTime, Verified
Volunteers* Familiarity working with homeless, low-income, and
mentally disabled persons a plus
Keywords: St. Vincent de Paul Society, District Council of M, San Rafael , Director Of Finance And Operations, Executive , San Rafael, California
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