Payroll Manager (Direct Hire)
Company: Wollborg Michelson Recruiting
Location: San Rafael
Posted on: January 12, 2022
Wollborg Michelson is seeking an outstanding Payroll Manager
located in San Rafael, CA.
Direct Hire Opportunity
102K-120K Salary DOE
In house payroll experience is required
Under general direction of the Director of Accounting along with
collaboration with the Managers of Human Resources, Deputy General
Manager-Administrative and Development, and the District's legal
counsel, this position manages the Payroll Department & represents
the interests in all payroll, benefit & pension matters. The
Payroll Manager plans, develops, interprets, and implements all
activities of the Payroll Department through subordinate staff in a
highly demanding and fast-paced environment.
The position is committed toward continuous improvement in
accuracy, efficiency and service levels to ensure readiness for
growth and the ability to provide superior service. In addition,
this position develops and executes a vision for future processes
and systems including project implementation plans and monitoring &
reporting of process improvement initiatives. Other key areas of
responsibility include, but are not limited to, leadership in
addressing financial controls with both internal and external
stakeholders; being an expert in compliance with federal and
California state laws as they impact compensation and tax
reporting, knowledge of Memorandum of Understanding (MOU)
contracts, CalPERS legislative policy and procedures, any other
The position also provides professional development opportunities
for the Payroll team and implementation of policies and procedures;
takes ownership of software systems that support payroll processing
and reporting; organize, assign, direct, review and evaluate the
work of assigned staff. The role must stay abreast of the latest
developments in compensation and pension law and serves as the
subject matter expert on all payroll issues. In partnership with
Human Resources, the position also guides management toward
resolution of compensation issues to ensure compliance with the law
yet address practicality of proposed solutions and is very hands-on
with payroll objectives and processing.
MINIMUM JOB REQUIREMENTS:
Education and/or Experience:
Bachelor's degree in Business Administration, Finance, Public
Administration, Accounting, or in any related field. Qualifying
experience may be substituted on a year-for-year basis in lieu of
education. A written statement detailing qualifying experience must
be submitted with the application.
Minimum of seven years of in-house payroll processing and reporting
requirements for federal, state, and pension/retirement plan
authorities in organizations of 700+ employees.
Minimum four years of recent related supervisory and/or managerial
level payroll systems knowledge.
Experience with public sector payroll accounting, particularly with
a transportation background, is highly desirable.
Must possess and maintain a current, valid California driver's
license and satisfactory driving record (Operates District vehicles
on a regular basis).
CPP (Certified Payroll Professional) certification desirable.
Mobility to work in a typical office setting. Ability to
communicate in person and over the telephone. Ability to read
printed materials and a computer screen. Ability to travel to
facilities. Routine use of computer, telephone and other office
Oversees the in-house compensation processing associated with a
multi-location agency, covering 64 bi-weekly and monthly
Manage compliance with: federal, state & local tax law & quarterly
and annual payroll reporting (DE9, 941s), etc., tax deposit
reporting, involuntary deductions (levies) (IRS, EDD, FTB), union
benefit trusts payment & reporting, Bureau of Labor Statistics
reporting, National Transit Database compilation and pension
Interprets, educates and applies a variety of laws and regulations
governing payroll administration. This includes pertinent labor
contract and administrative code provisions, annual salary and
salary standardization directives, departmental rules and other
documents governing employee's pay and benefit rights. Written and
oral explanations to management, union officials and employees is
Advises management, supervisors and employees on the interpretation
and application of Payroll guidelines/policies, Federal and State
regulations and internal Memorandums of Understanding (MOU).
Communicates and enforces organization-wide payroll policies and
processes regarding earnings, deductions, timekeeping and
government compliance reporting. Develops written procedures to
document processes & rationale behind decision-making.
Supervises internal departmental audits to ensure the accuracy of
reporting and compliance with District policies and procedures.
Provides support to external auditors in the performance of their
work by answering questions involving policy and procedures and
producing schedules/documentation that will assist the auditors in
the timely completion of their work.
Educate & train the Payroll team continuously.
May represent the company's interests at local meetings, including
Performs other duties as assigned.
Regular and reliable attendance and performance required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of:
Policies and Memorandums of Understanding (MOUs) for bargaining
Modern management and administrative practices such as:
supervision, strategic planning, goal setting, budgeting, and
information technology systems planning and implementation.
Federal, State & local laws; deferred compensation plans; voluntary
pre-and post-tax deductions; involuntary deductions; calculation of
employee taxes, tax reporting, record retention and payroll
accounting & audits.
Skill in or Ability to:
Motivate and develop a team
Effective verbal and written communication skill, problem solving
and decision making skills
Exceptional attention to detail and accuracy
Coaching, conflict resolution, and performance management
Provide excellent customer service
Develop and maintain effective, productive, cooperative working
relationships with employees, supervisory personnel, management,
representatives from other agencies, the public and others
contacted during the course of work
Maintain continuous education of existing and new legislation;
enforcing adherence to such requirements; advising management on
needed actions and analyzing impact on payroll system.
Work independently and effectively under pressure to meet
Understand, interpret, and apply complex rules, regulations, and
legal provisions governing compensation and benefits
Maintain control of payroll system; conduct regular system and
process audits to ensure data integrity and compliance
Interested? Don't wait, APPLY NOW!
Keywords: Wollborg Michelson Recruiting, San Rafael , Payroll Manager (Direct Hire), Human Resources , San Rafael, California
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