Payroll Specialist
Company: EAH
Location: San Rafael
Posted on: May 8, 2022
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Job Description:
Explore a career at EAH Housing.Start or continue a career in
real estate development and management with EAH Housing. We are
looking for talented and skilled professionals as we expand our
property portfolio throughout California and Hawai`i. As a
mission-based nonprofit organization and industry leader for more
than 50 years, we live up to our values, and work to create
opportunities to empower people to live better lives. Join us and
make a difference today.What we offer.We offer a comprehensive
benefits package that includes medical, dental, vision, disability
and life insurance, as well as a 403(b) retirement plan with a 5%
match. We also offer generous vacation accrual, holiday schedule,
and work schedule flexibility.We believe in work / life balance.15
days of vacation per year (which increases based on years of
service)10 paid sick days per year12 paid holidaysWe take care of
our employees.Competitive Salaries 403b Retirement Plan with 5%
company matchGo 365 Wellness ProgramFree Employee Medical
InsuranceAffordable Dental & Vision InsuranceFlexible Spending
AccountEAP - Mental Health, Financial and Legal Services$1,500
Employee Referral ProgramEAH University, an in-house training
programThis position is for a full time Payroll Specialist to work
at EAH Corporate in San Rafael, CA. Under general supervision and
acting on own initiative, performs a wide variety of support and
administrative activities in payroll and benefits. Processes
biweekly payroll and prepares variety of reports relating to
payroll and benefits. Ensures compliance with all applicable state
and federal laws. Takes initiative ensure that all department
payroll data and record keeping is complete and accurate. Provides
excellent customer service to employees. Understands and supports
EAH's mission and core values.COMPANY OVERVIEWEstablished in 1968,
EAH Housing is one of the largest and most respected nonprofit
housing development and management organizations in the western
United States. EAH develops low-income multifamily housing, manages
more than 222 properties throughout in California and Hawai'i, and
plays a leadership role in local, regional, and national housing
advocacy efforts.EAH Housing puts its core values into action every
day as our staff of 700 people serves 25,000 residents in 87
municipalities. We offer competitive wages, comprehensive benefits,
professional development, and invest in our employees through
extensive training programs. Please visit our www.eahhousing.org to
learn more about us, our culture, and how we strive to maintain
excellence in everything we do.For immediate consideration please
apply to Requisition PAYRO002788 on our website at
www.eahhousing.org/careersRESPONSIBILITIESPayrollProduces accurate,
timely bi-weekly multi-state payroll for all employees (600+),
including on-site staff, using outsourced payroll service and
electronic timekeeping.Reviews all timecard adjustment forms
submitted by managers on a daily.Reviews and resolves any daily
exceptions in timekeeping software. Calls sites with any questions
regarding time records. Alerts managers to any unusual.Monitors and
responds to emails sent to Payroll Support in addition to
own.Answers routine questions from employees and managers regarding
timekeeping software and troubleshoots.Reviews employee timecards
to ensure they look sound to process, including reviewing leaves of
absence, enforcing correct use of PTO, checking on terminated
employees and checking for employees who are not working
scheduled.Processes terminations and generates final
paychecks.Regularly reviews sick/vacation/comp accruals for
accuracy, in compliance with EAH policies.Prepares and maintains
all payroll deductions (benefits, garnishments, direct deposits)
and ensures they are processed in compliance with all outside
entities.Reviews the payroll setup of the new hires in the payroll
and time and attendance systems.Trains managers and employees on
use of time & attendance and payroll systems.Audits payroll figures
before releasing for processing in order to minimize errors.Creates
and distributes weekly time & attendance discrepancy report.Assists
with generating post payroll reports and distributes to
Accounting.Runs payroll/benefit reports as needed for
management.BenefitsAssists with monthly reconciliation of benefit
invoices.Audits and uploads 403(b) contributions on a bi-weekly
basis by Friday of payroll week.Workers Comp/Leaves of
AbsenceReviews the timekeeping system for potential LOA cases.
Notifies the appropriate manager and Payroll Analyst to start the
LOA.Coordinates with Payroll Analyst on existing LOA cases to
ensure proper payment of wages to the employee. Assists HR Manager
with special projects. Attends all mandatory trainings. Regular and
predictable attendance. Actively participates in safety
program.Other duties as assigned. QUALIFICATIONSAssociate's degree
in accounting or equivalent combination of education and
experience. 2-5 years payroll experience. Experience with
outsourced payroll software as well as automated timekeeping
software. Proficiency with MS Office Suite (Word, Excel,
Outlook)DESIRABLE ADDITIONAL QUALIFICATIONSCertified Payroll
Professional designation (CPP)Experience with UKG Pro (Ultimate
Software) and UKG Ready (Kronos Workforce Ready)Bachelor's degree
in Accounting, Business, HR, or relatedCRIMINAL BACKGROUND CHECK
REQUIREMENTSEAH Housing conducts criminal background checks on all
candidates who have received a conditional job offer. Once you have
receive such an offer, you will be required to submit and pass our
criminal background requirements. Please be advised that certain
roles may also require fingerprinting due to legal requirements. If
onsite housing is a requirement of the position, any household
members over 18 years of age who will be living onsite with the
candidate must also undergo a criminal background check and tenant
screening. Satisfactory completion of background check and
fingerprinting requirements is a requirement of employment with
EAH. COVID-19 VACCINATION REQUIREMENTEAH requires that all new
hires be vaccinated at the time of hire, i.e., vaccinated on their
first day of work and provide proof of their vaccination status.
Accommodations will be made for applicants with a valid medical
reason or a sincerely held religious belief that they cannot get
vaccinated. Accommodations can be requested after an offer has been
extended.EAH Housing is an AA/EEO/Veterans/Disabled Employer. CA
BRE #00853495 - HI RB-16985
Keywords: EAH, San Rafael , Payroll Specialist, Human Resources , San Rafael, California
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