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Human Resource Administrator

Company: Phoenix American Inc
Location: San Rafael
Posted on: May 10, 2022

Job Description:

Phoenix American Incorporated is made up of a diversified group of companies providing financial services to clients since 1972. Our Financial Services Company is a registered transfer agent with the SEC and has administered millions of investments for hundreds of funds. We are a leader in the field of securitization administration and accounting managing over $14 billion of aviation assets at original issuance. We have a reputation for excellence providing distinctive quality, superior technology and committed customer service to our clients for more than forty years.
JOB SUMMARY:The Human Resource Administrator will focus on recruitment scheduling and various monthly billings/invoices. S/he will also be responsible for implementing and maintaining the recruitment processes. S/he will oversee benefits management and time and attendance management. S/he will support the HR Director in various department duties.ESSENTIAL DUTIES AND RESPONSIBILITIES: Recruitment:

  • Post open positions
  • Work with HR Director/Managers to update Job Descriptions as necessary
  • Manage Recruitment Software, Coordinate postings on Company Website, and various other website accounts, such as LinkedIn
  • Forward resumes to hiring manager and schedule interviews
  • Conduct screening interviews as needed
  • Extend employment offers and complete background check and fingerprint process
  • Process new hires by loading them into the IT Service Desk system
  • Conduct New Hire Orientations, in house and/or remotely
  • Liaison to Recruiting Agency(s) to include processing pertinent invoicesBenefits Administration:
    • Process all monthly benefits invoices
    • Audit benefit invoices on a quarterly basis
    • Learn the full employee benefit process from enrollment to termination, i.e., enrolling employees when eligible and terminating employees as appropriate
    • New Employee Benefits Orientation to include maintaining the Ease Central platform
    • Learn 401(k) processing, i.e. enrollment, participation, etc.HR Compliance & General Administration:
      • Maintain personnel files; filing
      • Maintain New Hire packets and HR forms; hard copies and online documents, for all pertinent States
      • Process miscellaneous invoices as needed
      • Help Coordinate various HR projects (company events, annual performance reviews, etc.)
      • Oversee the time and attendance system by adding new hires, removing termed employees, updating pertinent changes, etc.
      • Work with and oversee Facilities staff as needed
      • Other duties as assignedPayroll Administration - Semi-monthly processing:
        • In the future, learn the payroll process in its entirety in order to back-up the HR Director
        • Comply with state and federal payroll requirements
          • At least 1-2 years Human Resource/Recruiting/Benefits/office experience and/or a combination of experience/education.
          • A.A./A.S. Degree in related field, preferred
          • CPP or PHR Certification preferredKNOWLEDGE, SKILLS, AND ABILITIES:
            • Knowledge of California and federal employment laws
            • Intermediate knowledge of Word, Excel, Outlook; tech savvy
            • ADP Payroll and Kronos experience is helpful.
            • Exceptional attention to detail and accuracy with the ability to multi-task and meet deadlines
            • Excellent verbal and written communication skills
            • Ability to effectively interact with employees, managers, and vendors
            • Ability to work independently
              EQUAL OPPORTUNITY EMPLOYERAll your information will be kept confidential according to EEO guidelines.This position is not eligible for Visa Sponsorship.

Keywords: Phoenix American Inc, San Rafael , Human Resource Administrator, Human Resources , San Rafael, California

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