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Payroll Specialist

Company: EAH
Location: San Rafael
Posted on: June 25, 2022

Job Description:

Explore a career at EAH Housing.Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.What we offer.We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility.We believe in work / life balance.15 days of vacation per year (which increases based on years of service)10 paid sick days per year12 paid holidaysWe take care of our employees.Competitive Salaries 403b Retirement Plan with 5% company matchGo 365 Wellness ProgramFree Employee Medical InsuranceAffordable Dental & Vision InsuranceFlexible Spending AccountEAP - Mental Health, Financial and Legal Services$1,500 Employee Referral ProgramEAH University, an in-house training programThis position is for a full time Payroll Specialist to work at EAH Corporate in San Rafael, CA. Under general supervision and acting on own initiative, performs a wide variety of support and administrative activities in payroll and benefits. Processes biweekly payroll and prepares variety of reports relating to payroll and benefits. Ensures compliance with all applicable state and federal laws. Takes initiative ensure that all department payroll data and record keeping is complete and accurate. Provides excellent customer service to employees. Understands and supports EAH's mission and core values.COMPANY OVERVIEWEstablished in 1968, EAH Housing is one of the largest and most respected nonprofit housing development and management organizations in the western United States. EAH develops low-income multifamily housing, manages more than 222 properties throughout in California and Hawai'i, and plays a leadership role in local, regional, and national housing advocacy efforts.EAH Housing puts its core values into action every day as our staff of 700 people serves 25,000 residents in 87 municipalities. We offer competitive wages, comprehensive benefits, professional development, and invest in our employees through extensive training programs. Please visit our www.eahhousing.org to learn more about us, our culture, and how we strive to maintain excellence in everything we do.For immediate consideration please apply to Requisition PAYRO002788 on our website at www.eahhousing.org/careersRESPONSIBILITIESPayrollProduces accurate, timely bi-weekly multi-state payroll for all employees (600+), including on-site staff, using outsourced payroll service and electronic timekeeping.

  • Reviews all timecard adjustment forms submitted by managers on a daily.
  • Reviews and resolves any daily exceptions in timekeeping software. Calls sites with any questions regarding time records. Alerts managers to any unusual.
  • Monitors and responds to emails sent to Payroll Support in addition to own.
  • Answers routine questions from employees and managers regarding timekeeping software and troubleshoots.
  • Reviews employee timecards to ensure they look sound to process, including reviewing leaves of absence, enforcing correct use of PTO, checking on terminated employees and checking for employees who are not working scheduled.
  • Processes terminations and generates final paychecks.
  • Regularly reviews sick/vacation/comp accruals for accuracy, in compliance with EAH policies.
  • Prepares and maintains all payroll deductions (benefits, garnishments, direct deposits) and ensures they are processed in compliance with all outside entities.
  • Reviews the payroll setup of the new hires in the payroll and time and attendance systems.
  • Trains managers and employees on use of time & attendance and payroll systems.
  • Audits payroll figures before releasing for processing in order to minimize errors.
  • Creates and distributes weekly time & attendance discrepancy report.
  • Assists with generating post payroll reports and distributes to Accounting.
  • Runs payroll/benefit reports as needed for management.Benefits
    • Assists with monthly reconciliation of benefit invoices.
    • Audits and uploads 403(b) contributions on a bi-weekly basis by Friday of payroll week.Workers Comp/Leaves of Absence
      • Reviews the timekeeping system for potential LOA cases. Notifies the appropriate manager and Payroll Analyst to start the LOA.
      • Coordinates with Payroll Analyst on existing LOA cases to ensure proper payment of wages to the employee.
      • Assists HR Manager with special projects.
      • Attends all mandatory trainings.
      • Regular and predictable attendance.
      • Actively participates in safety program.
      • Other duties as assigned. QUALIFICATIONSAssociate's degree in accounting or equivalent combination of education and experience. 2-5 years payroll experience. Experience with outsourced payroll software as well as automated timekeeping software. Proficiency with MS Office Suite (Word, Excel, Outlook)DESIRABLE ADDITIONAL QUALIFICATIONS
        • Certified Payroll Professional designation (CPP)
        • Experience with UKG Pro (Ultimate Software) and UKG Ready (Kronos Workforce Ready)
        • Bachelor's degree in Accounting, Business, HR, or relatedCRIMINAL BACKGROUND CHECK REQUIREMENTSEAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have receive such an offer, you will be required to submit and pass our criminal background requirements. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH. COVID-19 VACCINATION REQUIREMENTEAH requires that all new hires be vaccinated at the time of hire, i.e., vaccinated on their first day of work and provide proof of their vaccination status. Accommodations will be made for applicants with a valid medical reason or a sincerely held religious belief that they cannot get vaccinated. Accommodations can be requested after an offer has been extended.EAH Housing is an AA/EEO/Veterans/Disabled Employer. CA BRE #00853495 - HI RB-16985

Keywords: EAH, San Rafael , Payroll Specialist, Human Resources , San Rafael, California

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