Project Coordinator

Company: Elevate Gourmet Brands
Location: San Rafael
Posted on: January 12, 2020

Job Description:

PROJECT COORDINATOR Location: San Rafael, CA Elevate Gourmet Brands (EGB), also referred to as "the Company" -, brings more than 20 years of experience operating at airports and non-traditional venues around the world in a series of different QSR concepts. Our decades of service at 8 leading airports in the US and our diverse operations gained from Japan to the Middle East shapes our approach to enlightened menu development and customer service, elevating the dining experiences we bring. Elevate Gourmet Brands seeks an in-house Project Coordinator to perform a wide variety of functions related to the corporate retail buildouts and construction projects of the corporation, its multiple concepts and affiliated business partners. This position will report to the COO in a full-time work capacity. Our ideal candidate will be a mid-level Project Coordinator possessing 3+ years of experience, overseeing projects, forecasting and managing construction budgets, working with contractors, subcontractors, architects, design firms, internal senior management, project progress reporting and overall construction oversight. Primary Objectives --- The Project Coordinator position will oversee multiple construction projects simultaneously by providing document management, scheduling, coordination and various other administrative tasks as necessary. --- The Project Coordinator will be responsible for supporting multiple projects concurrently, at various stages, and for reviewing different types of project reports daily. The position will also need to be able to effectively communicate with all levels of operational staff, internal departments, subcontractors, vendors and suppliers, and clients. Responsibilities --- Provide administrative support to multiple onsite Project Managers/General Contractors. including but not limited to, meeting setup and support, review and update of project scheduling, staff/PM scheduling, data collection and processing, project organization, analysis and reporting, effectively communicating with other teams, and by assisting the Executive Management Team as needed on various tasks. --- Oversight on materials and supplies selection and usage for multiple jobsites by coordinating with general contractor, inhouse team and Architecture/Design firms used for retail build-outs and construction. Collaborate and working directly with project staff member responsible for ordering, tracking, and reporting all purchasing and delivery information to the accounting department. Confirm materials, project scope and cost. --- Review and understand construction documents such as project plans, shop drawings, submittals, RFIs and product specifications. --- Work with Architectural company and design firms to develop and execute submittals, RFIs, and change order requests. --- Prepare both internal and external correspondence as needed. Effectively communicate project progression with onsite General Contractor/Project Managers and inhouse team. --- Travel as needed to jobsites for meetings and site walks. Maintaining complete and accurate records and meeting minutes for multiple jobs. --- Complete projects or requests as needed by members of the Executive Management Team. --- Protect organization's values by keeping information confidential. --- Assist in identifying alternate vendors by analyzing quality and cost-effectiveness of all products and services. Required Skills & Experience --- Minimum of Associates degree in related field or 3-5 years of related work experience. --- Advanced knowledge and understanding of construction documents --- To perform this job successfully, an individual must have competent knowledge of MS Office tools like, Excel, Word, PowerPoint and Outlook. --- AutoCAD knowledge preferred but not required. --- Data entry and Administrative Skills (preferred, but not required) with a high-level of accuracy. --- Excellent communication skills with attention to detail. --- Must have the ability to process information at a corporate level for multiple entities. --- Ability to successfully work with business partners, clients, vendors and suppliers. --- Coordinate with Project Managers and Field Supervisors. --- Assist in monitoring, reviewing, and maintaining compliance with all applicable Federal, State, and Local laws as necessary. --- Assist with the preparation, review, and distribution of all reports required by executive management. --- Experience with running multiple tasks concurrently and prioritizing multiple tasks from multiple managers. --- Additional, attention to detail, works on laptop, office tools competent Physical Demands, Work Environment and Travel: --- Functions in an office environment and in the field all of the time --- Business needs may require work and/or travel schedules that include nights, weekends and/or holidays

Keywords: Elevate Gourmet Brands, San Rafael , Project Coordinator, Other , San Rafael, California