Executive Assistant

Company: Icon Fit Clubs
Location: San Rafael
Posted on: May 10, 2022

Job Description:

Company InformationIconFit is an ultra high-end fitness club and experience that provides our members with an exclusive, personalized and customer service driven mind & body workout environment. IconFit was created out of the need to provide top of the line amenities and superior customer service at a great value to our members. IconFit is headquartered in California in the Bay Area and operates multiple other fitness brands in Los Angeles and Southern California.
Job DescriptionIconFit is looking for a full-time Executive Assistant to perform a variety of administrative and office management tasks and to support our company's executives. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive team. We are seeking a highly motivated and resourceful individual who can work in a dynamic and fast paced environment, that is results driven with a strong work ethic. In this position you will directly contribute to the efficiency and profitability of our business.
Job Responsibilities - Act as the point of contact among company leadership, employees, clients, and other external partners - Manage information flow in a timely and accurate manner - Manage executives' calendars, emails and set up meetings - Make travel and accommodation arrangements - Act as an office manager by keeping up with office supply inventory - Format information for internal and external communication - memos, emails, presentations, reports - Take minutes during meetings - Screen and direct phone calls and distribute correspondence - Organize and maintain the office filing system and IT server - Acquire and analyze estimates - Assist the Accounts Payable department with logging invoices - Complete basic property management tasks for the office building (i.e. schedule repairs) - Budget and analyze basic financial information - Perform rudimentary HR tasks (i.e. onboard employees and screen applicants who apply for employment) - Maintain and revise the company's operational manuals as directed - Help the company implement new policies and procedures - Run company payroll twice per month
Job Skills & Abilities - Strong ability to think critically, creative problem-solving skills and an entrepreneurial spirit. - Excellent MS Office knowledge and willingness to learn new software - Outstanding organizational and time management skills - Familiarity with office equipment and applications (e.g. e-calendars and printers/scanners) - Excellent verbal and written communications skills - Discretion and confidentiality - Very high attention to detail - Demonstrated ability to perform multiple tasks simultaneously
Qualifications - Minimum 2 years of experience as an Office Manager, Executive/Administrative Assistant, or related field. - Bachelor's Degree in Business, Communications, or related discipline

Keywords: Icon Fit Clubs, San Rafael , Executive Assistant, Other , San Rafael, California