Executive Assistant
Company: Icon Fit Clubs
Location: San Rafael
Posted on: May 10, 2022
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Job Description:
Company InformationIconFit is an ultra high-end fitness club and
experience that provides our members with an exclusive,
personalized and customer service driven mind & body workout
environment. IconFit was created out of the need to provide top of
the line amenities and superior customer service at a great value
to our members. IconFit is headquartered in California in the Bay
Area and operates multiple other fitness brands in Los Angeles and
Southern California.
Job DescriptionIconFit is looking for a full-time Executive
Assistant to perform a variety of administrative and office
management tasks and to support our company's executives. To be
successful in this role, you should be well-organized, have great
time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business
by providing personalized and timely support to the executive team.
We are seeking a highly motivated and resourceful individual who
can work in a dynamic and fast paced environment, that is results
driven with a strong work ethic. In this position you will directly
contribute to the efficiency and profitability of our business.
Job Responsibilities - Act as the point of contact among company
leadership, employees, clients, and other external partners -
Manage information flow in a timely and accurate manner - Manage
executives' calendars, emails and set up meetings - Make travel and
accommodation arrangements - Act as an office manager by keeping up
with office supply inventory - Format information for internal and
external communication - memos, emails, presentations, reports -
Take minutes during meetings - Screen and direct phone calls and
distribute correspondence - Organize and maintain the office filing
system and IT server - Acquire and analyze estimates - Assist the
Accounts Payable department with logging invoices - Complete basic
property management tasks for the office building (i.e. schedule
repairs) - Budget and analyze basic financial information - Perform
rudimentary HR tasks (i.e. onboard employees and screen applicants
who apply for employment) - Maintain and revise the company's
operational manuals as directed - Help the company implement new
policies and procedures - Run company payroll twice per month
Job Skills & Abilities - Strong ability to think critically,
creative problem-solving skills and an entrepreneurial spirit. -
Excellent MS Office knowledge and willingness to learn new software
- Outstanding organizational and time management skills -
Familiarity with office equipment and applications (e.g.
e-calendars and printers/scanners) - Excellent verbal and written
communications skills - Discretion and confidentiality - Very high
attention to detail - Demonstrated ability to perform multiple
tasks simultaneously
Qualifications - Minimum 2 years of experience as an Office
Manager, Executive/Administrative Assistant, or related field. -
Bachelor's Degree in Business, Communications, or related
discipline
Keywords: Icon Fit Clubs, San Rafael , Executive Assistant, Other , San Rafael, California
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