Executive Assistant
Company: Icon Fit Clubs
Location: San Rafael
Posted on: June 20, 2022
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Job Description:
Company InformationIconFit is an ultra high-end fitness club and
experience that provides our members with an exclusive,
personalized and customer service driven mind & body workout
environment. IconFit was created out of the need to provide top of
the line amenities and superior customer service at a great value
to our members. IconFit is headquartered in California in the Bay
Area and operates multiple other fitness brands in Los Angeles and
Southern California.Job Description -IconFit is looking for a
full-time Executive Assistant to perform a variety of
administrative and office management tasks and to support our
company's executives. To be successful in this role, you should be
well-organized, have great time management skills and be able to
act without guidance. Ultimately, you will contribute to the
efficiency of our business by providing personalized and timely
support to the executive team. We are seeking a highly motivated
and resourceful individual who can work in a dynamic and fast paced
environment, that is results driven with a strong work ethic. In
this position you will directly contribute to the efficiency and
profitability of our business.Job Responsibilities --- Act as the
point of contact among company leadership, employees, clients, and
other external partners --- Manage information flow in a timely and
accurate manner --- Manage executives' calendars, emails and set up
meetings --- Make travel and accommodation arrangements --- Act as
an office manager by keeping up with office supply inventory ---
Format information for internal and external communication - memos,
emails, presentations, reports --- Take minutes during meetings ---
Screen and direct phone calls and distribute correspondence ---
Organize and maintain the office filing system and IT server ---
Acquire and analyze estimates --- Assist the Accounts Payable
department with logging invoices --- Complete basic property
management tasks for the office building (i.e. schedule repairs)
--- Budget and analyze basic financial information --- Perform
rudimentary HR tasks (i.e. onboard employees and screen applicants
who apply for employment) --- Maintain and revise the company's
operational manuals as directed --- Help the company implement new
policies and procedures --- Run company payroll twice per monthJob
Skills & Abilities --- Strong ability to think critically, creative
problem-solving skills and an entrepreneurial spirit. --- Excellent
MS Office knowledge and willingness to learn new software ---
Outstanding organizational and time management skills ---
Familiarity with office equipment and applications (e.g.
e-calendars and printers/scanners) --- Excellent verbal and written
communications skills --- Discretion and confidentiality --- Very
high attention to detail --- Demonstrated ability to perform
multiple tasks simultaneouslyQualifications --- Minimum 2 years of
experience as an Office Manager, Executive/Administrative
Assistant, or related field. --- Bachelor's Degree in Business,
Communications, or related discipline
Keywords: Icon Fit Clubs, San Rafael , Executive Assistant, Other , San Rafael, California
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