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Senior Project Coordinator

Company: Apex Systems
Location: San Rafael
Posted on: September 9, 2019

Job Description:

Job Description

Job #: 996613

Apex Systems is looking for a junior Project Coordinator with one of our mid-size biotech companies in San Rafael, CA.

If interested, please send Cassie Jimenez an email at cjimenez@apexsystems.com.

Duties:


  • Administration of SharePoint Collaboration Sites, SharePoint Content Center, COE BioWeb Page, Project Web Application, and Power BI Reports Maintenance of all systems
  • Content standardization Development of processes and guidelines for use of systems Coordination of the Governance (PPG)
  • Meetings for project portfolio management Calendaring of governance meetings and managing invites
  • Administering the governance collaboration
  • Site, collection and organization of presentation materials for the governance meetings
  • Keeping governance member and distribution lists up to date
  • Weekly review of changes to project budgets from baseline and tracking of the deltas Technology Strategy and Investment planning service
  • Support Management of tools and templates
  • Calendaring of planning sessions and roadshows
  • Administration of collaboration site
  • Market & Industry adoption analysis
  • Management of tools and templates
  • Assisting with market intelligence gathering
  • Calendaring of planning sessions and roadshows
  • Administration of collaboration site
  • Lesson Learned Coordination of Lessons Learned workshops
  • Maintenance of the Lesson Learned database
  • Administration of collaboration site
  • Management of tools and templates
  • Collection and analysis of metrics
  • Assist with compiling reports, presentations and communications for internal stakeholders
  • Manage agendas, minutes, logistics and preparation for meetings with stakeholders


    Skills:


    • Required 4-5 years of experience with project coordination
    • Experience with budgeting and financial processes (planning, forecasting, tracking of actuals and accruals), Capital project codes, invoicing and requisition management, Capital vs Expense tracking.
    • Hands on experience with Microsoft SharePoint (Collaboration Sites), Microsoft Visio, Microsoft Project (Project Web Application), Microsoft Power BI, Microsoft Flow, Microsoft Power Apps
    • Ability to handle multiple priorities in a fast paced ambiguous environment
    • Ability to manage collaboration sites and dashboards, while ensuring effective and timely collaboration and communications with key partners
    • Exceptional collaboration skills to effectively operate in a matrixed organization
    • Preferred Hands on experience with purchasing and invoicing systems such as Ariba PMI preferred, familiarity with agile is a plus


      Education:


      • Undergraduate degree, BA/BS in life sciences, engineering, or related degree
      • 2-3 years of experience is preferred.


        EEO Employer

        Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.

Keywords: Apex Systems, San Rafael , Senior Project Coordinator, Other , San Rafael, California

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